NOTICE OF ANNUAL GENERAL MEETING

The Annual General Meeting of the West Sussex Centre of the Caravan Club will be held at 2 pm on Saturday 9 October 2010, at Holy Trinity School, Buckswood Drive, Gossops Green, Crawley RH11 8JE.
As required by Rule 6c Governing Centres, nominations for Executive Office or Committee, signed by the nominee, must be received in writing by the Centre Honorary Secretary not later than fourteen days prior to the meeting.
Only Members who submitted their Centre Registration at least 35 days prior to the date of the meeting are entitled to speak or vote, although the Club Constitution does not forbid the admission of spouse/partner and other members of registered Members families.

Please present membership cards for inspection at the door.


1. Apologies for absence.
2. Minutes of the last Annual General Meeting.
3. Matters arising.
4. The Chairman’s report.
5. Presentation of the accounts for the year ending 31st December 2009.
6. Election of Chairman, Vice Chairman, Hon. Secretary, Hon. Treasurer,
Hon. Rally Secretary, Committee (up to 7 members)
7. Any other business.


Only Centre Members are able to stand for Committee or are allowed to vote at the AGM. Ensure your Membership is up to date and you have your Membership Card with you.

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1968            R.F.G. Gurney             1987-1989    B. Martin
1969-1970    R.W. Wates                1990-1992    J. King
1971-1972    A.K.A. Mattey             1993-1995    M. Ramus
1973-1974    E.S.Witcher                1996-1998    K. Adlam
1975-1976    J. Gibbs                      1999-2001    W. Spence
1977-1980    A. Baker                     2002-2004    Mrs. S. Hunter
1981-1983    P. Wilkins                   2005-2008    Mrs J. Clark
1984-1986    D. Eager                     2009-           N. Harris

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1. Unless otherwise stated, rallies will commence at 4pm on Fridays. Members must not arrive before this time without prior consultation with the Rally Officer for that Rally. Rallies will close at the time stated by the Rally Officer.
2. The good name of the Caravan Club will be upheld by every member adhering to the Caravan Code at all times.
3. Caravan Club members only are entitled to attend Rallies. Membership cards must be carried and shown to the Hon. Secretary if so requested.
4. The Rally Officer has the right to site Caravans as they arrive.
5. Space saving is at the discretion of the Rally Officers. Spaces may be reserved, subject to availability.
6. On the Rally the Caravan must be in the charge of Full, Joint or Family Member. Small tents will be allowed on the rally field, sited in place of your awning, with the permission of the Rally Officer.
7. A speed limit of 5 MILES PER HOUR is imposed on all vehicles on the site and must be strictly observed. Learner and unlicensed drivers must not drive on the rally field.
8. Motor Caravans and towing vehicles only are permitted to be driven on the rally field.
9. The towing vehicle must be parked immediately adjacent to the offside of the Caravan. All other vehicles must be parked in the visitors’ car park, and members receiving visitors are required to acquaint them with this rule.
10. Cycles must not be ridden on the Rally field.
11. Children must be under strict parental control at all times, whether on the rally field or at social events.
12. Dogs must be kept on a lead (not exceeding 10 feet in length) at all times and not permitted to foul the site. All animals, while being exercised around the rally field, must be kept under control and not allowed to roam at will.
13. Ball games, kite flying, Frisbees and boisterous games are not permitted in the vicinity of Caravans.
14. Barbecues must be sited a minimum of 3 metres from any car, caravan or awning.
15. Members must provide their own sanitation and containers must be emptied and cleaned at the point provided. Under no circumstances will such containers be cleaned or recharged in the vicinity of the drinking water taps.
16. Discipline.
a) The Committee is empowered to take disciplinary action against any member who, in their opinion, is guilty, either directly or by persons for whom he is answerable, of any misconduct at any of the Centre functions prejudicial to the good repute of the Centre, or the comfort or convenience of other members attending one of the Centre’s functions.
b) Disciplinary action may take the form of suspension from the Centre’s functions.
c) Any member who is disciplined under this rule has the right to be heard in person by the Committee.

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• Rally slips must reach the Rally Officer, accompanied by a booking fee, where appropriate, no later than 10 days prior to the start of the Rally. Members whose Rally Slip arrives later may not get a Rally Plaque, or a pitch on limited Rallies.
• Direction signs to the Rallies will be displayed to assist members.
• Please take your rubbish home with you, unless facilities have been made available.
• Please display the reverse side of your rally envelope in the front window of your caravan at all times during the Rally.
• All cancellations must be notified to the Rally Officers by 9am Monday prior to the Rally.
• Members who fail to arrive after having previously booked will be charged any expenses incurred on their behalf, and will not be permitted to attend any West Sussex Centre Rally until this has been paid to the Centre Secretary.
• When the red flag is flying on the Flagpole, vehicles must not be moved without prior permission of the Rally Officers.
• Fire extinguishers should be carried in all vans and Fire Buckets placed adjacent to the van.
• All members are respectfully reminded that any noise or other activities between 11 pm and 8:30 am must not cause annoyance to other ralliers.
• Any case of excessive speeding on the rally field should be reported to any Officer or Committee Member.
• Generators may be used at the discretion of the rally officer.

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• All you have to do is fill in a Rally slip indicating the event you wish to attend and giving your details. Post or hand it to the Rally Officer listed for that rally, with the appropriate booking fee, if required for the rally in plenty of time.
• Bookings are not normally acknowledged, but you can assume all is well, unless you are notified otherwise.
• Please observe the start time of the event stated in the book. If no time is shown, assume that the rally starts at 4 pm or 5.30 pm if being held on School grounds.
• Rally Officers do have to work so they cannot always arrive with hours to spare and they need time to set up before you arrive, so please don’t be cross with them if they will not let you arrive early.
• Finally if you have not rallied - TRY IT - it’s great fun and we will always be pleased to see you and make you welcome.
• Rallies are about You Enjoying Yourself. Every weekend on a rally is another holiday!

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When you have attended 15 rallies in one year, 3 of which can be with another centre, you are entitled to claim a Fellowship Plaque and £10.00 voucher which can be used at a future rally with the West Sussex Centre. Your fellowship plaque will only be presented when the Hon. Secretary receives the list of 15 rallies you have attended.

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The Alan Baker Shield may be presented to a member of the West Sussex Centre who has done something outstanding to help others.
The presentation is made at the AGM and the shield may be held for a period of one year or until the next AGM. If you know of someone deserving of this award please complete the Alan Baker nomination form and submit it to the Hon Secretary by 8 September 2009.

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